AI Lab
Automation Studio
Good automation decides what not to automate. Follow a batch of supplier invoices through an automated workflow and set how confident the system must be before it acts without a person.
About this tool: An illustrative workflow, not a client system. The invoices, suppliers and confidence scores are synthetic.
The workflow
01
Receive
Invoice arrives by email or upload.
02
Extract
AI reads supplier, amounts and line items.
03
Check
Rules match the purchase order, VAT and duplicates.
04
Route
Confident, rule-passing items continue; others go to a person.
05
Human review
A person corrects or approves each exception.
06
Post and log
Posted to the finance system with a full audit trail.
Set the confidence bar
Raise it and more invoices go to a person; lower it and more go straight through. Rule failures always go to a person.
- Processed automatically
- 5
- Sent to a person
- 7
of 12 invoices in this batch.
| Invoice | Supplier | Amount | Route | Why |
|---|---|---|---|---|
| INV-1041 | Northfield Supplies | £1,240.50 | Automatic | Rules passed; confidence 98% |
| INV-1042 | Arden Logistics | £8,620.00 | Automatic | Rules passed; confidence 95% |
| INV-1043 | Kestrel Print | £312.40 | Automatic | Rules passed; confidence 91% |
| INV-1044 | Harbour Facilities | £4,100.00 | Person | Amount differs from the purchase order |
| INV-1045 | Lumen IT Services | £2,275.00 | Person | Confidence 88% is below the 90% threshold |
| INV-1046 | Brookline Catering | £640.00 | Person | Confidence 74% is below the 90% threshold |
| INV-1047 | Arden Logistics | £8,620.00 | Person | Possible duplicate of INV-1042 |
| INV-1048 | Weald Office Co. | £189.99 | Automatic | Rules passed; confidence 93% |
| INV-1049 | Sable Security | £3,450.00 | Person | Confidence 82% is below the 90% threshold |
| INV-1050 | Northfield Supplies | £976.20 | Automatic | Rules passed; confidence 99% |
| INV-1051 | Orchard Energy | £5,310.75 | Person | VAT number does not match supplier record |
| INV-1052 | Kestrel Print | £128.00 | Person | Confidence 61% is below the 90% threshold |